Wrike vs Smartsheet: Features, Price, Pros And Cons

Project management tools can boost productivity and communication, but choosing one out of so many options is overwhelming. When it comes to Wrike vs Smartsheet, both tools come with some interesting features for automation, integrations, and work views. Determining the best tool comes down to the details, and both tools have plenty to explore from cost to functionality.

What is Wrike?

Wrike is a popular project and work management application that assists teams, organizations, and businesses in planning, collaborating, and executing – all on a single platform. Since its inception in 2006, it has constantly been ranked as the best application by industry professionals and critics, and it has been awarded a Leader in the famous Forrester WaveTM surveys.

What is Wrike?

Wrike is used by over 20,000 businesses in over 140 countries regularly to manage campaigns pertaining to marketing, professional services, product launches, IT initiatives, project management offices, team operations, and much more.

What is Smartsheet?

Smartsheet is a modern work management application that brings technology, processes, and people together to empower work teams. It is preferred by organizations of all sizes for managing projects, collaborating with colleagues, and gaining insight into operations.

What is Smartsheet?

Smartsheet was originally developed to make using Spreadsheet features a lot easier. It has since then grown to offer a diverse set of features. The application supports a variety of industries including life sciences and healthcare, higher education, government, marketing, and construction.

Smartsheet is immensely popular among teams that have traditionally relied on sophisticated spreadsheets. The application offers unique features that make spreadsheets smarter and easier to use.

Key Features of  Wrike and Smartsheet

Below are some of the key features of Wrike and Smartsheet:

Key features of Wrike

Wrike has created numerous project management solutions to suit every project, team, and organization. Here are the major features offered by this project management application.

Various project views

Don’t like using the standard view in your spreadsheet? Wrike has tackled this issue with much ease. The application allows you to visualize the project with lists, tables, dashboards, shared calendars, Kanban boards, Gantt charts, analytics views, and more. You can access Task Panes in no time to check the live details such as team progress, comments left by colleagues, and any associated assets.

Rich collaboration features

Wrike allows @mentions, cross-functional tagging, proofing, and in-context editing. The comments appear in the workspace without the need to refresh the View.

Built-in resource management

Effective resource management is crucial for teams. The Wrike application offers native resource tools that help teams keep a tab on time, visualize workloads, monitor budgets, and reallocate resources in real time. This can all be done without incurring additional costs or the need for a complicated setup.

Customizable item types

As no two teams are the same, this should be the same with the work management platform as well. You can use Wrike’s Custom Item Types to entirely customize your workspace to suit your working style, business processes, preferred language, and company policy.

Advanced Analytics

Wrike’s analytics provide real-time information about the portfolio, task status, and project. You can check real-time information via infographics or through customizable reports. You can share these with the stakeholders in seconds. You don’t have to manually standardize, export, or modify the data first in Excel. You can do it automatically with much ease using Wrike.

Key features of Smartsheet

What are the primary functions of Smartsheet?

Smartsheet offers a variety of project and task management features that are appropriate for teams regardless of their size. Below are some of the notable smartsheet employee benefits. 

Third-party integrations

Smartsheet comes with over 100 integrations and add-ons that allow users to seamlessly switch to third-party apps. Wrike offers over 400 integrations. However, both these applications cover all the popular options such as Adobe Creative Cloud, Google, Microsoft Teams, Salesforce, and Slack.

Built-in templates

Smartsheet comes with plenty of pre-built templates. This makes it a lot easier for new users to accelerate workflow for teams. The templates are apt for a variety of industries and are available in eight different languages.

Premium add-ons

Although a majority of add-ons are included in the free version of Wrike, Smartsheet offers a list of add-ons to teams. This allows them to boost their capabilities including the ability to analyze data, scale their business strategies, and centralize disparate data.

Features an Excel-like interface

Smartsheet bears a close resemblance to MS Excel which has found a special place in workplaces. Though less experienced spreadsheet users may struggle to use it, experienced Excel users will find it comfortable to use.

Smartsheet vs Wrike: Features Comparison

Below are some of the features comparison between Smartsheet and Write:

Integrations

Wrike vs Smartsheet Integrations

Smartsheet has over 100 integrations, while Wrike has over 400. They are both compatible with Microsoft and Google software. In each software, teams will be able to find compatible third-party applications for data visualization, communication, business intelligence, marketing, and security

Security

SAML single sign-on (SSO) online security is available in both Smartsheet and Wrike. Wrike offers security in their Free plan, but SSO is only available in their Enterprise plan.

Time management

Wrike is well-known for its employee time-tracking features, but Smartsheet includes time tracking as part of its resource management capabilities. Wrike and Smartsheet do not include time tracking in their free subscriptions.

Automation

When comparing Wrike vs Smartsheet, you should note their approach to task automation. Automation for tasks is provided by both software. Wrike limits the number of automations per user seat, whereas Smartsheet limits the number of automations per plan. For example, Wrike’s Team plan allows 50 task automations per user, whereas Smartsheet’s Pro plan allows 250 automations per month.

Access to the operating system

Smartsheet and Wrike will be available to your team on Android and iOS devices. Each piece of software is also available for both Mac and Windows.

Wrike vs Smartsheet Pricing Plan

Are you comparing Wrike vs Smartsheet pricing plans for your team’s project management needs? Both Wrike and Smartsheet offer numerous plans for users.

Wrike Pricing

Wrike features a plan for every team size. You could be a freelancer working individually or a multinational business with numerous teams working together, Wrike has something for everyone. Growing Teams usually prefer the Team plan which is priced at $9.80 per month per user. Startups to medium-sized businesses prefer the Business plan which is priced at $24.80 per month per user. The Pinnacle or Enterprise plan is preferred by international corporations and the price is dependent on the features selected under the plan. The Free plan allows you to try out the basic features.

Plan Price per User per Month Ideal for
Free Free Trying out basic features
Team $9.80 Growing Teams
Business $24.80 Startups to Medium-sized Businesses
Pinnacle/Enterprise Custom pricing International Corporations

Smartsheet Pricing

So how much do Smartsheets cost? The pricing structure is quite simple. If you analyse smartsheet free vs paid, both are quite useful. Smartsheet offers a free option covering the basic features. There are three paid versions for the teams to choose from. The Smartsheet Pro plan would cost you $7 per user per month. However, up to 10 editors are allowed to access it. The Business plan would cost you $25 per month per user. The Enterprise plan is generally a customized option for businesses and the Smartsheet enterprise pricing is dependent on the features you opt for. Picking Smartsheet business vs enterprise is up to you depending on your team size and the functionality needed. 

Plan Price per User per Month Ideal For
Free Free Individuals, Small Teams
Pro $7 (Up to 10 Editors Access) Small to Medium-sized Businesses
Business $25 Medium to Large-sized Businesses
Enterprise Custom pricing Large Corporations

Which Suits You?

The Free plan offered by Wrike allows an unlimited number of users. However, Smartsheet allows just one user, two viewers, and two editors. This is something that not everybody would appreciate if they were especially trying to test the team’s features. The Smartsheet’s Free plan offers unlimited dashboards and reports. Their free plan also covers over 100 automation and integration access. It’s recommended to do a thorough Smartsheet plan comparison before picking one for you.

Wrike comes with fewer features. It doesn’t offer any dashboards, automation, integrations, or analytics. It offers two customizable work views to the users: table and board. You can benefit from features such as Smart Search, enterprise-grade security, and more. Smartsheet’s Free plan does not include any special security features.

Wrike vs Smartsheet: Pros and Cons

 

Smartsheet Pros Wrike Pros
  • All data views in the free plan
  • Month-to-month billing for all plans
  • User management included
  • Unlimited users
  • Includes data intelligence
  • Provides mobile versions
Smartsheet Cons Wrike Cons
  • Limited number of users
  • SSO only in the Enterprise plan
  • Custom no-code apps in Enterprise
  • Free & team plans limitations
  • Role management in Pinnacle
  • Integrations limited to higher plans

Should your company use Smartsheet or Wrike?

It’s time to conclude the debate on Wrike vs Smartsheet. When both cost and features are considered, each software has an advantage. Both offer the majority of the same services and have very similar pricing. It all comes down to the size of your team and the nature of your workflow.

They can benefit both Agile and Waterfall project management styles, but Wrike recommends their software specifically for Agile workflow. You cannot define roles in Wrike unless you opt for the Pinnacle plan. Most user management in Smartsheet is offered only in the Enterprise plan. However, some admin controls can be accessed in the Business plan.

Smartsheet cost per user will be lesser if you are a smaller team with a lot of data to work with; making it cost-effective. Its user interface requires some getting used to. However, it compensates with the onboarding and free training materials. Freelancers can also take advantage of the functionality of the Free plan.  Paying per seat for larger teams can be a little more expensive.

The Wrike software is more cost-effective for larger groups and has a plethora of integrations. You can use their free plan to test it out with your entire team, and their user interface is extremely intuitive and fluid. While some features are only available in higher tiers, teams with less complex requirements can save money on their starter plans. Enterprise-level customers will also have two excellent options for custom plans dedicated to their advanced workloads.

We’ve wrapped up our chat about Smartsheet vs Wrike. Hopefully, you’ve got a clearer picture now. Choose what works best for your team. Good luck!

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